Cheer Canada is seeking individuals to serve on its Board of Directors 

Overview

Thank you for your interest in standing for election as a director of Cheer Canada. The purpose of this information is to educate prospective candidates for election about the roles, responsibilities and commitment of a Director of Cheer Canada, so that candidates are fully informed about what is expected of them and what might lie ahead.

Cheer Canada is at an extremely important stage in the development of our sport and in the progression of our National Sport Organization (NSO). We have made measurable progress and are looking for members of the team to contribute to strategic areas of development in our organization. Nominees will be subject to an election conducted at the Annual General Meeting of the Members, August 21, 2021 (virtually via Zoom). 

Cheer Canada is committed to creating an inclusive and diverse work environment and is proud to be an equal opportunity employer. All qualified nominees will receive consideration without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, gender, sexual orientation, age, marital status, family status or disability.

What is the process to be nominated as a Director of Cheer Canada?

All individuals who are interested in becoming a Director of Cheer Canada must complete the Nomination Form in full. If elected he/she must be willing to provide a current police check. 

Can I nominate myself?

Yes. Candidates may nominate themselves or be nominated by others. In cases where an individual is nominated by someone else, the candidate must consent to the nomination.

What is the deadline for submitting a Nomination Form?

Nomination Forms should be submitted as soon as possible, but no later than Saturday, July 24, 2021.

What is the structure and composition of the Board of Directors of Cheer Canada?

The Board consists of eleven (11) Directors 

Eligibility of Directors

Any individual, who is eighteen (18) years of age or older, who is a resident of Canada as defined in the Income Tax Act, who has the power under law to contract, who has not been declared incapable by a court in Canada or in another country, and who does not have the status of bankrupt, may be nominated for election or appointment as a Director.

Ineligible – The following individuals and Members cannot be nominated, appointed or elected as a Director: a) Any employee of Cheer Canada for the duration of their employment and one (1) year after termination of their employment; or b) Any individual or Registrant who is hired to perform specific work for Cheer Canada, either individually or as a partner, associate, board member or shareholder of a corporation for the duration of the specific work and one (1) year after delivery of the work.

Note that in accordance with the Cheer Canada Code of Conduct, Cheer Canada Directors may NOT be a Director or an employee of a Provincial / Territorial Sports Organization (PSO) due to time constraints and conflict of interest concerns. 

How many Board positions are being sought?

Six Board positions are sought to be filled at the AGM to be held August 21, 2021:

  • Western Regional director Todd Knihnitski’s term is ending. 
  • At Large Director Dan Hogan resigned from the board due to competing priorities. 
  • Pacific Regional Director Jim Greenough’s term is ending. 
  • Central Regional Director Tara Savoie’s term is ending
  • At Large Director Kathleen Meyer’s term is ending
  • At Large Director Patti McNeil’s term is ending

Terms of the positions

The term is normally two years for all Director positions. Directors may serve up to four consecutive terms.

What are the duties of a Director?

Directors are responsible for establishing the short and long term strategic plan for Cheer Canada and in governing the affairs of Cheer Canada on behalf of the Members. Directors have a relationship of ‘trust’ with Members, and it is from this trust relationship that important legal duties arise. It is important to remember that the members have placed their faith in the directors to both do the right thing and do things right. Fiduciary duties of a director are identified in federal statute and in common law, and encompass three components:

  • The duty of diligence– this is the duty to act reasonably, prudently, in good faith and with a view to the best interests of Cheer Canada and its members.
  • The duty of loyalty– this is the duty to place the interests of Cheer Canada first, ahead of the interests of other associations (including Provincial Sport Organizations), and to not use one’s position as a Director of Cheer Canada to further private interests.
  • The duty of obedience– this is the duty to act within the scope of the bylaws, policies and rules of Cheer Canada, and within the scope of other laws, rules and regulations that apply. In particular, policies relating to Confidentiality and Conflict of Interest are very important.

What are the competencies, experience and qualities sought in potential Directors?

Currently the board is looking to bring on Directors who have current and relevant experience and expertise. Individuals with the following skills are being sought: 

  • A financial background, or experience in sponsorship and fundraising,
  • Legal and regulatory experience
  • Board and Governance experience
  • Business and Strategic planning experience
  • Health, Safety and Environmental experience
  • Effective communicator. 

In addition to legal duties, directors are also expected to fulfill certain job requirements. A capable director is one who:

  • Has the experience to meet the criteria contained in the Nomination Form attached,
  • Demonstrates a strong personal commitment to the work of Cheer Canada,
  • Possesses knowledge, skills and/or expertise in one or more areas of board governance,
  • Is willing to serve on committees to support Cheer Canada in doing its work,
  • Prepares for, attends and participates fully in Board meetings,
  • Publicly represents the positions and views of Cheer Canada, even if they might differ from the director’s personal positions or views, and
  • Understands and respects the confidentiality of the business of Cheer Canada.

Additional preferences and competencies that are currently an asset to maintaining a balanced and representational Board include :

  • Knowledge and experience in the varied cheer disciplines and officiating,
  • Revenue generation / sponsorship experience,
  • Bilingual (French – English),
  • Geographical representation across Canada
  • Understanding of long term athlete development

What time and work commitment are involved?

The Cheer Canada Board meets monthly, and more frequently if required, most meetings by video conference call. A director is expected to be prepared for these meetings, by having reviewed the agenda and read all materials distributed in advance. Directors are also expected to participate in the Annual General Meeting of Cheer Canada and may be asked to represent Cheer Canada at other local, regional or national events.

A director could expect to spend approximately 7-10 hours per week on matters involving Cheer Canada.

If I decide to stand for election, what are the next steps?

  1. If you have any questions about what is involved in being a Director on the National Board, please feel free to contact Erica Royal, Cheer Canada Vice President and chair of the Governance and Nominating Committee or Joanna Low, Executive Director (executivedirector@cheercanada.ca) 
  2.  Complete the Nomination Form by July 24, 2021.

Are there other ways to contribute to Cheer Canada efforts (other than being a Director)?

Absolutely. Several committees require and are currently accepting nominations for capable and committed people from across Canada to fill roles to do much of the work to ensure the direction of the Board and Members is properly carried out. This is an excellent way to have input into a particular area of expertise within our sport.

What is the timeline of events related to the election of Directors?

  • June 24, 2021 – Call for nominations for Board Members is published
  • July 24, 2021 – All nominations for Board of Director candidates to be received
  • July 30, 2021 – Director information to be distributed to Cheer Canada members
  • August 21, 2021 – Election of Directors at the AGM

Voting will take place at the Annual General Meeting of the Members on August 21, 2021. 

IMPORTANT

Please be available during the Annual General Meeting if you are nominated as a Board of Director. You may be required to join an important Board Meeting during the AGM to elect the officer positions (i.e. President, Vice President, Secretary and Treasurer).